General

EDUCATION 2016 - communication to schools

Contact
Vanessa Peters(08) 9273 6779
vanessa.peters@scsa.wa.edu.au

On 28 January 2016 the Minister for Education, the Honourable Peter Collier MLC, wrote to all principals for the commencement of the 2016 school year.

A copy of the Minister’s letter to principals can be found via: www.scsa.wa.edu.au

On 28 January 2016 Emeritus Professor Patrick Garnett, Board Chair and Allan Blagaich, Chief Executive Officer, School Curriculum and Standards Authority wrote to all schools regarding key activities and messages considered crucial for all schools and teachers as the 2016 school year commences.

A copy of the letter and brochure can be found via: www.scsa.wa.edu.au

On 25 January 2016 Allan Blagaich, Chief Executive Officer, School Curriculum and Standards Authority notified principals that the Authority had released the Guidelines for disability adjustments for timed assessments. The Guidelines have can be accessed on our website via: www.scsa.wa.edu.au

On 29 January 2016, the revised 2015-16 WACE Manual was published on our website. This edition has been revised for use in 2016. New and clarified content is marked with a star in the margin. The revised edition can be accessed on our website via: http://www.scsa.wa.edu.au/internet/Publications/WACE_Manual


2016 Key Messages – school leader briefings

Contact
Vanessa Peters(08) 9273 6779
vanessa.peters@scsa.wa.edu.au

Secondary school principals and deputy principals are invited to register to attend a briefing about the School Curriculum and Standards Authority’s 2016 Key Messages.

The briefings will be organised to provide updates on the Western Australian Curriculum and Assessment Outline for Years 7 -10 and the WACE 2016.

The briefings will be presented across the State, in February and April, by the Authority’s Chief Executive Officer Allan Blagaich and senior members of his executive team.

Register now at http://www.scsa.wa.edu.au/internet/Events_and_Forms/Events/2016_briefings


Introduction to SIRS – Secondary Schools

Contact
Lynn Galbraith(08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

Limited places are available for school staff, using the Student Information Records System (SIRS), to attend a familiarisation seminar at the School Curriculum and Standards Authority. The seminar is aimed at new and existing secondary school users who have not previously attended a seminar.

Ideally, two staff members should attend; the clerical staff member who may be responsible for maintaining the changes on the school database and the deputy or associate principal who is responsible for timetable changes for students.

The seminar will cover the basic operations and functions of SIRS. This includes data transfer and the generation of reports which enable the information transferred to SIRS to be checked.

The seminar will be two hours duration. This hands-on seminar will allow participants will log into SIRS using their own school login and password.

There will be four sessions available prior to school commencing in 2016, which may be preferable for staff in remote and country Western Australia.

Seminar dates and times (2016)

Day/Date

AM

PM

Monday, 8 February

9.30–11.30

1.00–3.00

Wednesday, 10 February

9.30–11.30

1.00–3.00

Tuesday, 16 February

9.30–11.30

1.00–3.00

More sessions may be provided if these sessions are fully booked.

Registrations can be made online at
www.scsa.wa.edu.au/internet/Events_and_Forms/Registrations_and_Logins/SIRS_intro.

The seminars will be held in the Mason Bird Building Training Room 1 at 303 Sevenoaks Street, Cannington.  Further details will be supplied to participants once registered.

Some interest has already been expressed for two sessions to be held in Bunbury for South West participants, and if we have enough interest for 2016, it may be possible to conduct sessions there again.  Please contactLynn.Galbraith@scsa.wa.edu.au if you would be interested in attending SIRS familiarisation seminar in Bunbury.


Requests for SCSA student numbers

Contact
Lynn Galbraith(08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

SCSA student numbers info line (08) 9273 6344
numbers@scsa.wa.edu.au

Schools can request School Curriculum and Standards Authority (SCSA) student numbers automatically through the student information record system (SIRS) for Year 7 students starting in 2016. Details of how to request SCSA student numbers are in Section 3.2 of the Data Procedures Manual 2016 -http://www.scsa.wa.edu.au/internet/_Documents/Publications/2016%20Data%20Procedures%20Manual.pdf .

For students other than Year 7, schools are encouraged to do an initial search in SIRS for student numbers via Enrolment > Student Enrolment > Find Student Number. (See separate instructions in this eCircular). If no record is found, schools can email numbers@scsa.wa.edu.au and advise the following:

  • your school code
  • student first name
  • student surname
  • date of birth
  • academic year
  • if the student has arrived in Western Australia from overseas or interstate.

This will enable already allocated student numbers to be found prior to the undertaking of a more comprehensive search by the Authority before a new number is issued.


Looking for SCSA student numbers

Contact
Lynn Galbraith(08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

If a student arrives at your school from another school in Western Australia, or even from overseas/interstate – you have the ability to search in the Student Information Records System (SIRS) for that School Curriculum and Standards Authority (SCSA) student number.  All you need is a surname, given name and date of birth:

Go to Enrolments > Student Enrolment > Student Maintenance > Find Student Number

Enter year range up to 2015 until all registrations are completed, when you can enter up to 2016.

Enter the student’s Family Name, Given Name and date of birth.

Click on Search

If the information you have entered exactly matches the information in SIRS, you will find a result even if the student is not at your school. If you have entered 2015 for example the following will appear:

If you left the year field blank, you will see the following:

If there are any differences in your information to the information in SIRS (e.g. date of birth is different, Smith is spelt as Smiths etc, then there will be no information found.

In this instance, please send an email to numbers@scsa.wa.edu.au and request the information by typing

First name

Surname

Date of Birth

Academic Year

Previous School (If known)

Jack

Smith

01/07/1997

Year 12

?

The information given above for Jack also shows who his Main Provider is (Department of Education). This would mean that he is probably under a Notice of Arrangements – or may be on the Whereabouts Unknown List (more likely with Years 8, 9 and 10).

Using this facility also gives you the student’s previous school so you will know where to send the transfer note.


Registration of secondary students and early registration of Year 10, 11 and 12 students in 2016

Contact
Lynn Galbraith(08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

Schools and other education providers will be required to register their Year 10, Year 11 and Year 12 students with the Authority by Thursday, 18 February 2016.  All other students in Years 7, 8, and 9 must be registered by Friday, 18 March 2016.

It is critical that Year 10, Year 11 and Year 12 students are registered by 18 February to ensure their inclusion in the compulsory Online Literacy and Numeracy Assessment in March (unless pre-qualified through Year 9 NAPLAN performance or their achievement of the standard in Year 10 or Year 11). Demonstrating the minimum standard in the three components of the assessment (reading, writing and numeracy) is a requirement for students to achieve the WACE in 2016.

Details of how to register students are provided in Section 3 of the updated Data Procedures Manual 2016 -http://www.scsa.wa.edu.au/internet/Publications/Data_Procedures_Manual. There are also links to assist schools using Reporting to Parents, MAZE, Synergetic and SEQTA as well as Excel instructions.

School Curriculum and Standards Authority (SCSA) student numbers
For information about SCSA student numbers, see the relevant item in this eCircular.

Warning messages
When uploading the SRGDG to SIRS, schools need to note the warning messages that may be received. These warnings may become errors when you upload your enrolments to SIRS and schools should contact the Authority to fix any issues and avoid errors when uploading their enrolments.

The following warning message may be displayed:

Warning occurred on record: 24 (Student: 12345678: Smith, Sally Ann Of Birth 08/09/1995). The following errors were found in the record:
- This record has been ignored as you are not defined in SIRS as the Main Provider of the Student. Only the Main Provider can update Student Registration details. If you are the Main Provider of the Student, you will need to contact the School Curriculum and Standards Authority to get this changed.

This signifies that the student is either registered at another school or is under a Notice of Arrangements and should be on your former roll.

If the student is currently attending your school, please contact the Data Services team at the Authority by emaildataservices@scsa.wa.edu.au and request the student be transferred to your school.

The following warning message may also be displayed:
Warning occurred on record: 95 (Student: 12345678: Smith, Sally Ann Of Birth 08/09/1995). The following errors were found in the record:
-             This record has been ignored as the academic year of student with student number 12345678 does not match with the current record. Ple ase contact the School Curriculum and Standards Authority for further assistance.

This message may signify the following:

  • The student has come to you from another school where he/she was enrolled in a different academic year.
  • You are attempting to move the student into a different academic year at your own school.
  • The student has left your school and moved into a different academic year at another school. The new school has already requested a transfer and academic year change.

Please contact the Authority’s Data Services team on 9273 6344 or dataservices@scsa.wa.edu.au for advice on how this warning can be fixed.

Please contact Lynn.Galbraith@scsa.wa.edu.au if you require any further information or assistance with your student registrations.


Non-school candidates (formerly known as private candidates) enrolments, 2016 – clarification of enrolment

Contact
Jenny Offer(08) 9273 6313
jenny.offer@scsa.wa.edu.au

Further to the item relating to non-school candidates (which appeared in 11 to 12 Circular edition 12, 2015), an additional dot point has been added to the list of students eligible to enrol as non-school candidates in 2016. This detail has been included in the list below.

An individual may enrol to sit an ATAR course examination as a non-school candidate in the event that the individual is:

  • seeking entry to university as a mature-age applicant, or
  • a student who has previously completed Year 12, or
  • a Year 12 student undertaking language examinations through interstate language offerings where the course is not offered by the school, or
  • a Year 12 student undertaking French, German and Italian Background language examinations where the course is not offered by the school.

Clarification of non-school candidates and interstate languages courses

To enrol as a non-school candidate in an Interstate Language course, the candidate must be enrolled to sit at least three other ATAR course examinations.

A student may not enrol in an external examination for an Interstate Language at the same time as being enrolled in that course with the State that hosts the language.

A fee is payable at the time of enrolling as a non-school candidate. Where there is a practical examination component a non-school candidate located in the country is responsible for travel costs.

The above details will be updated in the WACE Manual 2015-16 (Revised edition).

Due date of enrolment

Enrolments as non-school candidates in ATAR course examinations are due by Wednesday, 6 April 2016. No further applications will be accepted after this date.


2015 student achievements – other than Year 12

Contact
Kerry Tarrant(08) 9273 6770
kerry.tarrant@scsa.wa.edu.au

Schools are reminded they have until Friday, 12 February 2016 to verify and confirm the achievement data submitted to the Authority for students in years other than Year 12.

The achievements required include:

  • VET units of competency
  • endorsed programs
  • VET qualifications
  • course units.

The declaration forms for course units, VET and endorsed programs are to be completed and signed by the principal. The declaration forms were posted to schools on 19 January 2016, as per the WACE Activities Schedule 2016.

Some schools had not finalised the transfer of their data by the end of the school year. If your school has not uploaded the appropriate data files to the Student Information Records System (SIRS), please do so as a matter of urgency.

Please note that all enrolments require a grade. The results for students who have left your school need to be finalised if they had enrolments. If the students should have been withdrawn from a course unit, this withdrawal will need to be uploaded through the ENCOS file to SIRS. If students have been withdrawn from VET units of competency and endorsed programs, this will need to be uploaded using the correct code through the RSVET and RSEND files respectively.


School-based reviewers required for the Syllabus Delivery Audit 2016

Contact
Graeme Quelch(08) 9273 6758
graeme.quelch@scsa.wa.edu.au

To support Authority officers in the conduct of the syllabus delivery audit, experienced teachers of Year 12 in Western Australian schools are invited to express their interest in the role of school-based reviewer. During the period Thursday 10 to Tuesday 15 March, each reviewer will review the course outline and assessment outline from approximately 30 schools for a selected Year 12 General or Foundation course. The task of the reviewer is to determine whether these documents reflect the current syllabus and meet the requirements of the WACE Manual 2015-16 (Revised edition). It is anticipated that for 2016, school-based reviewers will be required for the courses listed below.

Learning Area

Course

The Arts

Design – Dimensional

Design – Graphics

Design – Photography

Design – Technical Graphics

Drama

Media Production and Analysis

Music

Visual Arts

English

English as an Additional Language/Dialect

English – General

English – Foundation

Health and Physical Education

Health Studies

Outdoor Education

Physical Education Studies

Health, Physical Education and Outdoor Education – Foundation

Humanities and Social Sciences

Business Management and Enterprise

Career and Enterprise – General

Career and Enterprise – Foundation

Religion and Life

Mathematics

Mathematics Essential

Mathematics Foundation

Technologies

Automotive Engineering and Technology

Applied Information Technology – General

Applied Information Technology – Foundation

Building and Construction

Children, Family and the Community

Engineering Studies

Food Science and Technology

Materials Design and Technology – Metals

Materials Design and Technology – Textiles

Materials Design and Technology – Wood

The review process is undertaken online and will take about seven hours to complete for the 30 schools. It can be undertaken either on a school day with teacher relief payment provided by the Authority or outside school hours with payment to the individual by the Authority at the teacher relief rate.

To apply for this position, teachers need to print and complete the application form available on the Authority website (http://www.scsa.wa.edu.au/internet/About_Us/Employment). A scanned copy of the completed form must be emailed to syllabusaudit@scsa.wa.edu.au by 4pm on Thursday, 11 February.

To be involved, teachers must gain approval of their principal. Reviewers chosen from this expression of interest process will be required to complete a half-day training session at the Authority offices in Cannington on Monday, 22 February 2016, from 8.45 to 11.30 am. The Authority will provide schools with teacher relief payment.


Syllabus Delivery Audit 2016 – Timeline

Contact
Graeme Quelch(08) 9273 6758
graeme.quelch@scsa.wa.edu.au

All schools are reminded they are required to submit to the Authority the following documents for each Year 12 General or Foundation course they are delivering in 2016:
*             a course outline
*             an assessment outline.
These documents are to be uploaded through the Student Information Records System 2 (SIRS2).

The URL for the SDA 2016 page is https://sirs2.scsa.wa.edu.au

Schools are required to upload the required documents by 4.00pm Friday 26 February 2016.

Please note that schools will not be able to upload documents after this date.

All information on the SDA 2016 is located here
http://www.scsa.wa.edu.au/internet/Senior_Secondary/Moderation/syllabus_delivery_audit


Curriculum, Assessment and Moderation Update for Schools 2016

Contact
Jennifer Wheatley(08) 9273 6335
jennifer.wheatley@scsa.wa.edu.au

The annual Curriculum, Assessment and Moderation Update for schools has been placed on the Authority website. The updates are customised to each Learning Area. They summarise information which is provided in other documents including the syllabuses and the WACE Manual 2015-16 (Revised edition). The aim is to assist teachers of Year 11 and/or Year 12 with their planning and preparation for the teaching and assessment of WACE courses.

The last page of each update provides the contact details for the relevant Principal Consultant.


Teacher seminars 2016

Contact
Jennifer Wheatley(08) 9273 6335
jennifer.wheatley@scsa.wa.edu.au

The Authority is providing two sets of seminars for senior secondary teachers.

  • One for new and/or inexperienced teachers of WACE courses (i.e. graduate teachers, teachers who have not previously taught Year 11 or Year 12, teachers from interstate or overseas). These seminars are Learning Area specific.
  • One for teachers involved in small group moderation in 2016 who wish to learn more about this process.

All seminars are conducted at the Authority (303 Sevenoaks St., Cannington). Details of dates, times and rooms are accessed when the teacher registers online from the Authority website at www.scsa.wa.edu.au

The seminars are free to attend, but the school is responsible for teacher relief and any travel and accommodation expenses.


Courses

Endorsed programs update

Contact
Leanne Meldrum(08) 9273 6746
leanne.meldrum@scsa.wa.edu.au

2016 Endorsed programs list
The revised list of endorsed programs available to students in Years 10, 11 and 12 in 2016 is available now on the Authority website.

The new web link for endorsed programs is:http://www.scsa.wa.edu.au/internet/Senior_Secondary/Endorsed_Programs

Authority-developed endorsed programs
The program outlines for each of the Authority-developed endorsed programs may be downloaded fromhttp://www.scsa.wa.edu.au/Apps/EP/display.aspx?type=5
They are:

  • Administration and Management (ADAM)
  • Community Arts Performance (ADCAP)
  • Community Service (ADCS)
  • Elite Sports Performance (ADESP)
  • Music Performance Ensemble (ADMPE)
  • Off-campus Enrichment Program (ADOEP)
  • Recreational Pursuits (ADRP)
  • School Production (ADSP)
  • Workplace Learning (ADWPL)

Workplace Learning Seminars
Seminars for new and/or inexperienced teachers and coordinators of the Workplace Learning endorsed program (ADWPL) have been scheduled for the mornings of the 1st and 8th of March at the School Curriculum and Standards Authority in Cannington. To register, click on the link below:http://www.scsa.wa.edu.au/internet/Events_and_Forms/Events/wace_assessment_moderation_seminar


Minor edits to English as an Additional Language or Dialect (EAL/D) syllabus

Contact
Louise Dodman(08) 9273 6785
louise.dodman@scsa.wa.edu.au

EAL/D teachers are advised that the amendments that were made to the EAL/D eligibility criteria in 2015 are now reflected in the Year 12 syllabuses for Foundation, General and ATAR.


Year 11 and Year 12 student enrolments in course units – 2016

Contact
Jenny Offer(08) 9273 6313
jenny.offer@scsa.wa.edu.au

For the first time in 2016, Year 12 students will enrol in ATAR, General, Foundation, Preliminary and VET Industry Specific courses. Year 11 students will continue to enrol in these courses.

It needs to be noted that Year 12 enrolments in courses are due earlier than in previous years. Schools are reminded that Year 11 and Year 12 student enrolments in these courses must be uploaded to the Student Information Records System (SIRS) by Friday, 4 March 2016.

Enrolments in course units

The instructions to assist schools to enrol their students in course units are detailed in the Data Procedures Manual 2016. The manual is available on the Authority website at the following address:

http://www.scsa.wa.edu.au/internet/Publications/Data_Procedures_Manual.

The specific sub-sections for information relating to extracting data of students enrolled in course units, uploading the enrolments into SIRS and verifying these enrolments in SIRS are listed below.

Section

Details relating to enrolments

12.1.2

RTP (Reporting to Parents) instructions for extracting data of students enrolled in course units

12.1.1

Civica (MAZE) instructions for extracting data of students enrolled in course units

5.6

Excel instructions for creating a CSV file for student enrolments in course units

12.1.4

Synergetic instructions for extracting data of students enrolled in course units

5.8

SIRS instructions for uploading student enrolments

9

SIRS reports available to schools.

Details relating to enrolments in course units

Further information relating to the study of courses can be found in Section 5: Enrolments of the Data Procedures Manual 2016. As this is the first year that the new courses are fully implemented for study, it is strongly suggested that schools refer to this section before they provide the Authority with their students enrolments.


WACE Literature ATAR Year 12 Update

Contact
Paula Beck(08) 9273 6782
paula.beck@scsa.wa.edu.au

Syllabus professional development

  • Teachers of Literature are advised that the Authority will be providing a lecture at the Hew Roberts Theatre in the Education Faculty, University of WA on Tuesday, 16th February 2016 from 4-5.30pm.
  • The lecture will focus on Section one of the ATAR Literature examination: Response - close reading. It will be presented by an experienced Chief Marker for Literature, Dr Jennifer Shand.
  • Teachers are advised that the lecture will be recorded and made available on the Authority’s website following its presentation.
  • Online registrations are now open at: http://www.curriculum.wa.edu.au/Apps/Bookings/Events.aspx?EventId=1881

Prescribed text list

Teachers of Literature are advised to check the text lists for the ATAR course to ensure that all primary texts they intend to use in their teaching program are included in the prescribed text lists for the course. Penalties apply to exam responses where the primary text chosen by the student does not appear on the syllabus text lists.

Examinable content

With regard to the WACE examination, teachers of Year 12 ATAR Literature are advised to note the statement on page 13 of the Year 12 syllabus:
Unit 3 and Unit 4 are underpinned by the understandings of the content of Unit 1 and Unit 2; candidates are therefore advised that terminology used in Unit 1 and Unit 2 may be used in Year 12 WACE examination questions.


WACE Psychology – Update of the ethical guidelines for the teaching of Psychology in Western Australian schools

Contact
Nolene Harris(08) 9273 6727
nolene.harris@scsa.wa.edu.au

An update of the ethical guidelines for teaching Psychology has been placed on the Authority website. Please refer to the Psychology course page on the Authority’s website:

http://wace1516.scsa.wa.edu.au/syllabus-and-support-materials/science/psychology

The aim is to assist teachers of the Psychology course by providing more flexibility in the use and assessment of investigations.


Examinations

ATAR course examination dates 2016

Contact
Jenny Morup(08) 9273 6377
jenny.morup@scsa.wa.edu.au

The 2016 written ATAR course examinations will run from Monday, 31 October to
Wednesday, 23 November.

The 2016 practical ATAR course examinations will be scheduled as follows:

1. Saturday, 24 September to Sunday, 2 October (Saturday, Sunday and the public holiday included)
Aviation, Dance, Drama, Music and Physical Education Studies

2. Saturday, 24 September to Sunday, 9 October (Saturday, Sunday and the public holiday included)
English as an Additional Language/Dialect (overseas schools)

3. Saturday, 15 October
Chinese: Second Language

4. Saturday, 15 October and Sunday, 16 October
Japanese: Second Language and Indonesian: Second Language

5. Friday, 14 October to Sunday, 30 October (Saturday and Sunday included)
English as an Additional Language/Dialect (Western Australian schools), French: Second Language, French: Background Language, German: Second Language, German: Background Language and Italian: Second Language, Italian: Background Language

The school will not be able to specify particular day/s for the practical examinations to be held for all of its students. Students from a school must be randomly allocated to examination times throughout all of the days allotted for a course. This process ensures anonymity for all candidates.

Schools are advised to plan activities such as school examinations, final-day assembly, graduation, valedictory dinners and leavers’ breakfast on dates other than those listed above. These activities should be scheduled when there are no examinations for local students, such as between Monday, 3 October and Thursday, 13 October.

Schools are requested to communicate the written and practical examination dates to students, teachers and parents. No allowance in the timetable can be made for holidays, work or personal arrangements.

The written WACE examination dates for future years will be:
2017          Wednesday, 1 November – Wednesday, 22 November
2018          Thursday, 1 November – Wednesday, 21 November
2019          Friday, 1 November – Thursday, 21 November.


Alternative format practical examinations for ATAR course examination candidates with long-term injury or illness

Contact
Jenny Morup(08) 9273 6309
jenny.morup@scsa.wa.edu.au

Carolyn Hackett 9273 6316
carolyn.hackett@scsa.wa.edu.au

Candidates with an injury or illness existing at the start of Term 3 should apply to be examined in an alternative format, if the injury or illness will affect their participation in the standard practical examination of any course.There will be no sickness/misadventure consideration for candidates on the basis of an injury or illness existing at the start of Term 3.

The alternative format examination will be designed to assess the same aspects as the standard practical examination. An alternative, but equitable, marking key will be developed for these candidates.

Application is to be made on the standard special examination arrangements application form, distributed to all schools in February. The application is to be supported by appropriate medical information. The school will be advised of the outcome of the application. It will be the responsibility of the school to convey the decision to the candidate.

Candidates will be expected to report at the designated time and location for completion of this alternative format practical examination. The scheduling of these examinations will coincide with the standard practical examinations for that course.

Candidates studying Physical Education Studies or Dance are the most likely to need special arrangements; however candidates in any course with a performance or interview component may be eligible.

Where the nature and duration of the candidate’s condition is definite and known early (e.g. an elective knee reconstruction), the application should be made by the deadline of 17 May 2016. Where the injury or illness occurs after that date, application should be made as soon as it is known that the candidate will be unlikely to participate in the standard format of the practical examination. Unless a candidate with an injury or illness existing as of the start of Term 3 can be guaranteed to recover sufficiently to sit the standard practical examination, the school should apply for the student to sit an alternative format practical examination. The last date for application is 29 July 2016.

Failure to submit an application will jeopardise the candidate’s completion of the examination requirements for that course. It may also impact on their achievement of the WACE and affect their ATAR. Completion of the alternative format practical examination by a candidate with a long-term injury or illness is not discretionary. Failure to complete the practical examination due to long-term injury or illness will result in a non-genuine attempt status for that examination.

As this is the fifth year of operation for this requirement, no leniency will be provided for candidates or schools not following the required process. In recent years a number of candidates did not achieve a WACE as a direct result of ignoring this requirement.

Relevant staff should note this information and plan a reminder for the end of Term 2 to allow applications to be prepared in time for submission to the Authority by the deadlines.

It is advisable that this information be included in the school newsletter for parents and students at the start of Term 3.


Detailed Examination Feedback (formerly known as Maximising Feedback) available in SIRS

Contact
Jenny Offer(08) 9273 6313
jenny.offer@scsa.wa.edu.au

Detailed Examination Feedback (formerly known as Maximising Feedback) reports are available from the Student Information Records System (SIRS) to help schools reflect on the achievement of the 2015 Year 12 students in courses with external examinations. The information about individual students is confidential and must not be released to a third party without the permission of the student concerned.

Teachers have found referring to the preceding year’s WACE results, available in the Detailed Examination Feedback print-outs, of great use in reviewing their teaching programs. These reports are now available, free-of-charge, as a download from SIRS. The following pathway should be used to access these reports:

Pathway: Reports > Maximising Feedback.

There is a report for each course stage in which the school had students sit the 2015 WACE examination.

Each report provides a detailed analysis of how the students at the school performed in the external examination for each course. For each examination, feedback is provided about performance on all items, including multiple-choice items. Where applicable, feedback is also available on the practical component of the examination.

Schools can download Year 12 statistical reports from the student information records system (SIRS) athttps://sirs.curriculum.wa.edu.au/.

The school’s login details of user-name and password are needed to access these reports.  These are available from the SIRS coordinator at your school.

Explanatory notes, containing detailed information on the various reports, can be accessed through the Authority website athttp://www.scsa.wa.edu.au/internet/Publications/Reports/Statistical_Reports/School_Comparison_Statistics.

The reports and their pathways are:

  1. STS010 –              Year 12 provider statistics (Part 1 and Part 2)
    Pathway:
    reports > other reports > report type: statistics
  2. STS009 –              Year 12 State statistics (Part 1 and Part 2)
    Pathway:
    reports > other reports > report type: statistics
  3. STS022 –              Year 12 school assessment statistics (for each course examination)
    Pathway:
    reports > other reports > report type: statistics
  4. STS028 –              Year 12 course statistics by provider (for each course examination)
    Pathway:
    reports > other reports > report type: statistics
  5. STS029 –              Distribution of exam statistics
    Pathway: reports > other reports > report type: statistics
  6. STS036 –              Statistical moderation and concurrent validity of school assessments
    Pathway:
    reports > other reports > report type: statistics
  7. MF01 –                  Detailed written examination feedback (formerly known as Maximising Feedback)
    Pathway:
    reports > maximising feedback
  8. MF02 –                 Detailed multiple choice feedback (formerly known as Maximising Feedback) (if applicable)
    Pathway:
    reports > maximising feedback
  9. MF03 –  Detailed multiple choice feedback (formerly known as Maximising Feedback) (if applicable)
    Pathway:
    reports > maximising feedback
  10. CSE077 –           Student summary details by provider.
    Pathway: reports > other reports > report type: students.

If you require assistance with SIRS, contact the Authority helpdesk on 9273 6719 or emailSIRShelp@scsa.wa.edu.au.


2016 Externally Set Task (EST) for all Year 12 General and Foundation courses

Contact
Name Here (08) 9273 6787
kerry.cribb@scsa.wa.edu.au

Teachers are advised that all students enrolled in a General Year 12 course and/or a Foundation
Year 12 course, are required to complete the Externally Set Task (EST) developed by the School Curriculum and Standards Authority (the Authority) for that course. The EST is compulsory and forms part of the school-based assessment.

Information regarding the ESTs and their administration is found in the EST Handbook 2016 available on the Authority’s website.

INSERT LINK

Further information can be accessed via ‘Frequently asked questions’.
http://wace1516.scsa.wa.edu.au/further-resources/faq

Schools are required to nominate an EST contact person. In the absence of a nominee the Authority will use each school’s enrolment contact person.


Special arrangements for ATAR course examinations

Contact
Jenny Morup(08) 9273 6309
jenny.morup@scsa.wa.edu.au

Carolyn Hackett(08) 9273 6316
carolyn.hackett@scsa.wa.edu.au

The application form for special arrangements in the 2016 ATAR course examinations will be sent to schools soon. The form is to be used for candidates with a permanent or temporary disability that may disadvantage them in the ATAR examinations. It is the responsibility of schools to complete the form and submit it to the Authority on behalf of each candidate. It is not advisable to send the form home with students for completion. Completed forms should be submitted to the Authority by 17 May 2016.

Illnesses, such as diabetes, are classed as permanent disabilities and candidates will need special arrangements approved to take medication, food and extra drink into any examination. Any student seeking any type of variation to the standard examination conditions must have an application form submitted for them. Please ensure this requirement is brought to the attention of all students in sufficient time for them to provide the medical evidence to support an application.

Special arrangements are available for practical and written examinations.

Application process
The 2016 application form places considerable emphasis on the school’s case management of a student’s disability. In the first instance, there should be a demonstrated history of targeted remediation to assist the student to develop skills needed in examinations. Schools should consider the needs of their students during Years 10 and 11 so they may trial arrangements for timed assessment tasks. Until a decision has been made by the Authority, all special arrangements must be considered temporary and subject to change. As in previous years, specific information will be required relating to the student’s essay writing ability. Students with a reading disability will also be required to provide recent results of a PAT-R reading comprehension test.

Schools must ensure any special examination arrangements offered at school level are in line with arrangements granted by the Authority for the ATAR course examination, as described in the special provisions documents on the Authority website and Section G of the application form. Arrangements offered by schools that are outside the published guidelines will not be approved for the ATAR course examination. Requests for arrangements that cannot be approved will delay the assessment process and response.

The Authority does not automatically adopt a medical/psychological provider’s advice or replicate the special examination arrangements that the school may have put in place for school assessment. Applications are considered on an individual basis and are based on the functional impact of that disability in timed assessments. It is essential that no candidate will be advantaged over another candidate in the examinations, except through having more knowledge, understanding and skill relating to the course being examined.

Schools are urged to ensure that all applications for special examination arrangements, along with all supporting information, are submitted to the Authority by 17 May 2016. Schools are encouraged to submit completed applications well before the due date as applications will be processed in order of receipt. Decisions regarding approved applications that were received by 17 May will be communicated to schools in time for implementation in Semester 2. It will be the responsibility of the school to convey the decision to the candidate.

Incomplete applications will not be assessed.

Practical examinations
Please also refer to the 11to12 Circular item about special format practical examinations that will be required by any candidate with a long-term injury or illness affecting their participation in standard practical examinations. Failure to apply for special format practical examinations for these candidates will jeopardise their completion of course requirements if they are not able to undertake the standard practical examination.

There will be no sickness/misadventure consideration for candidates on the basis of an injury or illness existing at the start of Term 3.

Late applications for special format practical examinations will be accepted until 29 July 2016.


Vocational Education and Training – Awards Selection Report 2015 now online

Contact
Carolyn Hackett (08) 9273 6316
carolyn.hackett@scsa.wa.edu.au

Nicole Gazey (08) 9442 9401
nicole.gazey@scsa.wa.edu.au

The Authority recommends that school leaders and people delivering VET in Schools read the Awards Selection Report now available on the Authority website athttp://www.scsa.wa.edu.au/internet/Senior_Secondary/Exhibitions_and_Awards.

The report provides valuable information for teachers who supported the nomination of students in 2015 and for those who plan to do so in 2016.

It presents statistics on the number of students involved in the awards selection process and detailed information on how students were selected for awards, including feedback and recommendations for teachers.

The names of award winners, published in the media on 2 January 2016, are listed on the Authority website.

General information relating to the 2016 awards is also on the above site. Detailed nomination information will be available on the site in March.

Access to the online nomination process will be available to schools in Term 3.


Workplace Learning course – Awards Selection Report 2015 now online

Contact
Carolyn Hackett(08) 9273 6316
carolyn.hackett@scsa.wa.edu.au

Leanne Meldrum(08) 9273 6746
leanne.meldrum@scsa.wa.edu.au

The Workplace Learning course – Awards Selection Report 2015 is now available online athttp://www.scsa.wa.edu.au/internet/Senior_Secondary/Exhibitions_and_Awards.

It presents statistics on the number of students involved in the awards selection process and detailed information on how students were considered for awards, including feedback for teachers who supported the nomination of students in 2015.

The names of award winners, published in the media on 2 January 2016, are listed on the Authority website.

2015 was the last year for the selection and publication of these awards.


Breaches of examination rules 2015

Contact
Jenny Morup(08) 9273 6309
jenny.morup@scsa.wa.edu.au

In 2015, the Breach of Examination Rules Committee found that 88 candidates had breached examination rules. All but 16 of the breaches were for the practical examinations. Seven candidates appealed the committee’s decision. The appeals committee ruled that all of these candidates had breached the examination rules. One of the candidates had their penalty reduced.

The breaches indicated that teachers did not follow the practical examination requirements sent to schools in March and that students were not informed of these requirements, nor had they followed the instructions written in the Year 12 Information Handbook.

The table below summarises the penalties for these breaches of examination rules.

Number of candidates

Breach

Penalty

Forty-nine

Failure to follow examination instructions in the practical examinations – includes:

  • Production Validation form incomplete or missing
  • Artist Statement incomplete, missing or too long
  • Artwork did not comply with category size or weight
  • Photograph sheet incomplete or missing
  • Visual evidence of work  not submitted in progress form
  • inappropriate material
  • name or school identified
  • submission exceeded time limit
  • third party material not acknowledged.

Loss of 2–10 per cent of the written or practical examination mark.

Five

Failure to follow instructions in the written examination – includes:

  • use of a calculator during reading time
  • writing during reading time.

Loss of 2–5 per cent of the written examination mark.

Seven

Possession of unauthorised materials

  • mobile technologies
  • calculator

Loss of 5–25 per cent of the written examination mark.

Fourteen

Possession of unauthorised materials in the Music practical examination – mobile telephone

  • as accompaniment
  • as a tuner and/or timer
  • to copy material.

Loss of 0–25 per cent of the written examination mark.
Use of a mobile telephone as accompaniment was ruled a breach but no penalty was applied.

Four

Possession of unauthorised materials – notes.

Loss of 50–100 per cent of the written examination mark.

Nine

False declaration in the practical examinations – includes:

  • plagiarism
  • third party material not acknowledged.

Loss of 5–10 per cent of the practical examination mark.

Procedures and guidelines for 2016
The rules for conduct of the Authority examinations will be published in the Year 12 Information Handbook. It is the responsibility of all candidates to ensure that they understand all instructions relating to the examinations. Breaches of examination rules and maximum penalties that might apply include but are not limited to:

  • Impersonation of a candidate: cancellation of all the candidate’s practical and/or written raw examination marks, exclusion from remaining examinations in that year, and the matter reported to the police.
  • Collusion between candidates: cancellation of that practical and/or written raw examination marks of each of those candidates involved, together with an inspection of prior papers/recordings in any common examination for evidence of collusion.
  • Possession or knowledge of examination questions before an examination: cancellation of all the candidate’s practical and/or written raw examination marks. The matter will be reported to the police.
  • Possession of unauthorised materials during the examination: cancellation of part or all of the practical and/or written raw examination marks where unauthorised materials are considered to be relevant to the course being examined (whether or not actual use is established). Possession of mobile technologies (e.g. smart watch, mobile phone, iPod) and/or calculator in an examination for which it is not approved will result in the cancellation of all or part of the candidate’s marks for that practical and/or written examination.
  • Markings on authorised materials in the examination room: cancellation of part or all of the practical and/or written raw examination mark where markings in tables, data books or dictionaries etc. are considered to be relevant to the course being examined (whether or not actual use is established).
  • Removal of examination materials: unauthorised removal of examination materials from the examination room will result in cancellation of the part(s) of the candidate’s practical and/or written raw examination mark being removed and the matter reported to the police.
  • Examination room behaviour: blatant disregard of examination room regulations will result in the removal of the candidate from the examination room.
  • Failure to follow examination instructions: cancellation of part or all of the candidate’s practical and/or written raw examination mark where the candidate’s failure to follow the instructions is considered to have given the candidate an advantage over the other candidates.
  • False declarations: Cancellation of part or all of the practical and/or written examination mark where the candidate falsely declares that the work presented for external assessment is their own and/or that it conforms to the specifications of the course.

The examination centre supervisor (written examinations) and the chief marker (practical examinations) will report alleged breaches of examination rules to the manager, examinations (logistics) at the School Curriculum and Standards Authority.

Candidates will have the right of appeal against a penalty being imposed on the following grounds:

  • a breach of examination rules did not occur, or
  • the School Curriculum and Standards Authority procedures used to determine if a breach occurred were not proper.

Such an appeal must be lodged at the School Curriculum and Standards Authority within eight (8) calendar days of the despatch date of the penalty notification.

Advice for schools
Schools should work with their students to ensure that they understand the instructions relating to the examinations. In particular, schools are asked to:

  • ensure that teachers and students follow the practical examination guidelines provided to schools in March
  • ensure that when signing a student’s declaration of authenticity form (e.g. for Visual Arts, Drama performance), that the student’s material is their own and that it conforms with the specifications of the course
  • ensure Visual Arts students and teachers are reminded of the safety standards and the other requirements when submitting artwork for marking
  • ensure that where materials are permitted into the examination centre, they are approved according to the relevant syllabus and/or School Curriculum and Standards Authority 11to12 Circular and the Year 12 Information Handbook
  • ensure that all students understand the instructions relating to the ATAR course examinations and that, if they breach these rules, penalties will apply as the onus is on the candidate to ensure that they understand and abide by the published examination rules
  • inform their students that mobile technologies such as smart watches, mobile telephones and iPods must not be taken into the examination room
  • inform students that they should not write on their hands or other parts of the body during exams as this may be perceived by supervisors as having been written before the exam and thus constitute unauthorised notes
  • inform their students that, should they observe another candidate breaking the examination rules, they should report this action immediately to a supervisor
  • ensure that teachers are aware they cannot authorise materials to be used in an examination if the material is not approved by the School Curriculum and Standards Authority.