Contact
Kerry Tarrant (08) 9273 6770
Kerry.Tarrant@scsa.wa.edu.au

Schools are advised of the importance of ensuring the VET Qualification Results (RSQUAL) file is uploaded to the Student Information Records System (SIRS) database at the end of each calendar year. The information in the RSQUAL file is used to allocate unit equivalents towards the Western Australian Certificate of Education (WACE) and to determine that a student has met the Certificate II or higher requirement.

Please note: The RSQUAL file must only be uploaded once the school has received written verification from the registered training organisation (RTO) that the student has achieved the qualification and the VET unit of competency results (RSVET) file has successfully processed in SIRS without any warnings.

It is also important for schools to ensure that the RSQUAL file processes successfully to SIRS and any error and/or warning messages are resolved before the due dates. If a student does not have the correct number of units of competency linked to a qualification and uploaded to SIRS, the RSQUAL file will not upload successfully.

Failure to upload this file may result in students not achieving their WACE and they may be considered ineligible for first round offers for entry into university and Technical and Further Education (TAFE) courses.

If there are errors in student achievement data after the deadlines that are a result of the school providing incorrect or incomplete data, the school will be charged a fee for updating the data.

If the RSQUAL file is not uploaded at the end of that year for Year 11 students who have completed a qualification this may also prevent students from achieving their WACE in the following year.

The RSQUAL file should be uploaded at the conclusion of the year that the student completes the full qualification (whether that be Year 10, Year 11 or Year 12).

Schools should check that the qualification has been recorded correctly by running the report CSE007 – VET qualifications achieved in full. The pathway to this report is:
Reports > Other Reports > Report type: Achievements > Report: CSE007.

More detailed information about the RSQUAL file is provided in Section 10.6.6 of the Data Procedures Manual 2025, available on the School Curriculum and Standards Authority website at https://www.scsa.wa.edu.au/publications/data-procedures-manual.

Links are provided to database-specific software programs in Section 14 of the Data Procedures Manual 2025 at https://www.scsa.wa.edu.au/publications/data-procedures-manual.

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