Contact
Data Services (08) 9273 6352
dataservices@scsa.wa.edu.au

All students need to be registered in the Student Information Records System (SIRS). Students participating in National Assessment Program – Literacy and Numeracy (NAPLAN) tests, the Online Literacy and Numeracy Assessment (OLNA) or Brightpath and students enrolled in Years 11 and 12 need to be registered as soon as possible.

To ensure there are no delays in processing student data for NAPLAN, OLNA or Brightpath, please note the following important dates for the upload of Student Registration and Demographic (SRGDG) and the Teacher Registration files (THREG) to the SIRS in 2025.

This year’s NAPLAN tests will be conducted from Wednesday, 12 March to Monday, 24 March 2025.

Thursday, 13 February 2025 is the due date for student registrations in 2025 for Years 3, 5, 7, 9, 10, 11 and 12:

• 2025 registration and demographic information for students in Years 3, 5, 7 and 9 (required for NAPLAN) (via the SRGDG file)
• 2025 registration and demographic information for Years 10–12 students (required for OLNA) student lists and password generation (via the SRGDG file)
• 2025 registration information for all teachers where students attend schools using Brightpath (via the THREG file).

After Thursday, 13 February 2025, only new school enrolments for NAPLAN can be registered in SIRS until Thursday, 20 February 2025.

After Thursday, 20 February 2025, it will not be possible for school data to be transferred to the NAPLAN platform in bulk and schools will need to enter students into the NAPLAN platform manually.

Monday, 24 February 2025

• OLNA student login details (Years 10–12 students) will be available to schools/providers.

Students not registered in SIRS and participating in OLNA may have a delay in receiving their user login and password details.

Thursday, 3 April 2025

• Registration and demographic information for all remaining students in Kindergarten, Pre‑primary and Years 1, 2, 4, 6 and 8 to be uploaded by this date (via SRGDG file).

Note: the Authority does not issue a Western Australian student number (WASN) for Pre‑Kindergarten students.

The SRGDG should be updated and uploaded regularly throughout the year. At a minimum, it is recommended that schools upload their student registration file at the beginning of each term. This will ensure any new students to the school are recorded in SIRS as well as update the status of any students who have left the school.

Details of how to register students via the SRGDG file may be found in Section 4 of the Data Procedures Manual 2025, Data Procedures Manual 2025.

For all schools that have students participating in the Brightpath Program, see Section 5 of the Data Procedures Manual 2025, Data Procedures Manual 2025, for assistance with uploading the Teacher Registration File (THREG).

If you cannot locate a student’s WASN, contact numbers@scsa.wa.ed.au.

Schools are requested to include their school code in any correspondence.

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