Kto10 Circulars

November 2017

General Information, SIRS and Enrolments

Introduction to SIRS 2018

Lynn Galbraith (08) 9273 6702
lynn.galbraith@scsa.wa.edu.au opens in new window

Rick Browner (08) 9273 6386

Kerry Tarrant (08) 9273 6770

Limited places are available for secondary school staff, using the Student Information Records System (SIRS), to attend a familiarisation seminar at the School Curriculum and Standards Authority. The seminar is aimed at new and existing secondary school users who have not previously attended a seminar.

Ideally, two staff members should attend: the clerical staff member who may be responsible for maintaining the changes on the school database and the Deputy or Associate Principal who is responsible for timetable changes for students.

The seminar will cover the basic operations and functions of SIRS. This includes data transfer and the generation of reports which enable the information transferred to SIRS to be checked.

The seminar will be approximately two and a half hours duration. Participants will log into SIRS using their own school login and password.

There will be four sessions available prior to school commencing in 2018, which may be preferable for staff in remote and country Western Australia.

Seminar dates and times (2018)




Thursday 18 January 2018



Wednesday 24 January 2018



Monday 5 February 2018



Friday 9 February 2018



Tuesday 13 February 2018



Monday 19 February 2018



More sessions may be provided if these sessions are fully booked.

Registrations can be made online at


The seminars will be held in the Mason Bird Building Training Room 1 at 303 Sevenoaks Street, Cannington.  Further details will be supplied to participants once registered.

In previous years, two sessions were held in Bunbury for South West participants, and if we have enough interest for 2018, it may be possible to conduct sessions there again.  Please contact Lynn.Galbraith@scsa.wa.edu.au if you would be interested in attending SIRS familiarisation in Bunbury.

Sessions were also funded in 2017 by schools in Port Hedland, Kalgoorlie and Geraldton – and any future sessions in these areas would include a session dedicated to primary schools only.

Registration of students on the Student Information Records System (SIRS) in 2018

Lynn Galbraith (08) 9273 6702
lynn.galbraith@education.wa.edu.au opens in new window

Rick Browner (08) 9273 6386
rick.browner@education.wa.edu.au opens in new window

Schools and other education providers are asked to note the following important dates as the last date for the initial upload of student registration and demographic information to SIRS in 2018.  Please do not leave it until the last date to upload your data.

Thursday 15 February 2018

  • Initial 2018 registration and demographic information for Years 10–12 students (required for Online Literacy and Numeracy Assessment (OLNA) student lists and password generation).
  • Initial 2018 registration and demographic information for ALL Kindergarten–Year 6 students where these students attend schools either administering NAPLAN online or delivering Brightpath.
  • Initial 2018 registration and demographic information for all Year 7 and Year 9 students where these students attend schools administering NAPLAN online.

Thursday 15 March 2018

  • Registration and demographic information for Years 7–9 students where these students attend schools not administering NAPLAN online is due to be uploaded on Thursday, 15 March 2018.

Thursday 12 April 2018

  • Registration and demographic information for Kindergarten-Year 6 students where these students attend schools not administering NAPLAN online is due to be uploaded on Thursday, 12 April 2018.

Updates to registration and demographic information should be uploaded into SIRS on a regular basis for the remainder of the year.

Details of how to register students will be provided in the updated Data Procedures Manual 2018, with links to assist schools using Reporting to Parents, MAZE, and Excel.  There is also a separate Student Registration Procedures Manual 2018 – Primary Students found at https://www.scsa.wa.edu.au/__data/assets/pdf_file/0009/349641/Student-Registration-Procedures-Manual-2017-Primary-Students-web-version.PDF to assist primary schools with creating and uploading their Student Registration and Demographic File (SRGDG).

Schools who have never previously registered their students with the Authority will be contacted during 2018 with instructions on how to request and allocate the WASN and how to upload an SRGDG to SIRS.

Requesting WA student numbers (WASN)

WASNs for Kindergarten students ONLY can be requested directly through SIRS from the commencement of Term 4 2017.  Please see instructions in the Section 3.3 of the Student Registration Procedures Manual 2018 – Primary Students found in the above link.

Schools where most students already have a WASN and new students have enrolled who require a number, should check first using the ‘Search for WASN’ process – explained in ‘How to Search for WA Student Numbers in SIRS’ in this Circular.  If you cannot locate a number, then contact numbers@scsa.wa.edu.au and give details of the student’s legal surname, legal first name, date of birth and academic year.

To request WA student numbers, where you have a large number of students requiring numbers, please send a spreadsheet containing the students’ surname, first name, date of birth and academic year to numbers@scsa.wa.edu.au and a check will be made before returning with allocated numbers and a request made for new numbers where appropriate.

Schools are requested to include their school code in any correspondence.

Secondary Deputy Principals and Senior Administrators Briefings

Maureen Lorimer
(08) 9273 6397 [Tuesday, Wednesday & Friday]

Secondary Deputy Principals and senior administrators are reminded that that the Authority will be hosting a series of briefings in Term 4, 2017.

The briefings will assist Deputy Principals and Senior Administrators in managing curriculum and assessment related activities at their school in Years 7 – 12.

Matters to be discussed include implementation of the Western Australian Curriculum and Assessment Outline, updated information regarding moderation activities for 2018 and tools to assist schools with assessment practices and policy specific to senior schooling.  The briefings are not subject specific and as such are not aimed at Heads of Learning Areas/curriculum leaders.

The briefings will be held at venues throughout metropolitan and regional WA in the period 13 November to 27 November 2017.  For those unable to attend, a video presentation will be made available on the Authority’s website: www.scsa.wa.edu.au.

If you require further information please contact Maureen Lorimer, Principal Consultant on

9273 6397 (Tuesday, Wednesday and Friday) or email: Maureen.Lorimer@scsa.wa.edu.au.

To register please follow the link below:


Teaching and Assessment

Early Childhood Workshop on assessment, Judging Standards and moderation for English

Mandy Hudson
(08) 9273 6755

The School Curriculum and Standards Authority (the Authority) is offering a workshop to Early Childhood Teachers with a focus on assessment practices, the use of the revised Judging Standards materials and moderation for English as part of the Authority’s ongoing work in supporting teachers’ implementation of the Western Australian Curriculum and Assessment Outline.

Pre-primary to Year 2 teachers are invited to attend this engaging, hands-on workshop to support their current assessment practices and their use of assessment support documents which are provided by the Authority.

The workshop will provide Early Childhood teachers with key messages regarding:

  • Western Australian Curriculum: English
  • Assessment Support Materials
  • validating teachers’ professional judgements – moderation and Judging Standards materials.

Details of the workshop are provided below with a link to the registration page on the Authority’s website.

Date: Thursday 9 November 2017

Time: 3.45 pm to 5.00 pm

Venue: School Curriculum and Standards AuthorityLevel 2, 303 Sevenoaks St, Cannington


If you require additional information please contact Mandy Hudson.

Vocational Education and Training (VET)

2018 Vocational Education and Training (VET) declaration form

Angela Kiely (08) 9273 6751
angela. kiely@scsa.wa.edu.au

From 2018 the VET declaration form will replace the VET industry specific declaration form currently located under Declarations in the Forms section of the School Curriculum and Standards Authority (the Authority) website.


The VET declaration form requires all schools who have students enrolled in VET for recognition within the WACE whether through VET credit transfer or VET industry specific course recognition arrangements to declare that all VET enrolments meet the specified conditions as set out in the VET declaration form.

The VET declaration form is required to be signed by the Principal of the school and returned to the Authority by the due date specified in the Activities Schedule.

VET declaration components

The VET declaration form comprises two main components:

  • Part A – General
  • Part B – VET industry specific courses.

Part A contains:

  • reporting and record maintenance
  • delivery and assessment
  • RTO Partnerships.

Part B requires that for schools enrolling students in VET industry specific courses that they have considered all components and workplace requirements including the ability to:

  • provide the appropriate human and physical resources to offer the course
  • provide workplace details to the Authority if required as part of the VET industry specific integrity check.

The VET declaration form will be sent as part of the information package sent to schools in January each year.

Principals and VET coordinators should be aware that the VET declaration form may need to be included as an additional record keeping and reporting process to the Authority.