Contact
Data Services (08) 9273 6352
numbers@scsa.wa.edu.au
dataservices@scsa.wa.edu.au

All current students in Western Australia (WA) must be allocated a Western Australian student number (WASN) and be registered with the School Curriculum and Standards Authority (the Authority). The WASN remains with the student throughout their school life. The WASN is important in avoiding duplication of records and maintaining the continuity of student data.

If a student arrives at your school from another WA school – other than for Kindergarten – or from overseas/interstate, check to see if they have a WASN. Search for the student’s WASN using a family name, given name and date of birth in the Student Information Records System (SIRS).

All student registrations are recorded in SIRS by the end of Term 1. After this time, you will be able to search for students including the student’s previous school/s. You will know where to send a transfer note, if required.

Refer to section 4.3 of the Data Procedures Manual 2025 for more information (https://www.scsa.wa.edu.au/publications/data-procedures-manual).

For new students commencing in 2025 who do not have a WASN, schools should request a new number beginning in January 2025.

If you cannot locate a WASN, contact numbers@scsa.wa.edu.au and give details of the student’s legal family name, legal given name, date of birth and academic year. It is useful to include your school code in any correspondence. If schools request a WASN for a student who already has a number, the correct WASN will be provided.

All secondary schools with a Year 7 intake can send a complete list (spreadsheet) of Year 7 students entering their school in 2025, including the student’s legal family name, legal given name and date of birth and the Authority will look up the WASNs on their behalf.

Instructions about how to register students can be found in the Data Procedures Manual 2025 (Data Procedures Manual) with links to assist schools using Integris/Reporting to Parents (RTP), Civica Maze, SEQTA, Synergetic, Administration of Schools (AoS) and Excel.

Note: the Authority does not issue a WASN for Pre-Kindergarten students.

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