11to12 Circulars

July 2017

General Information, SIRS and Enrolments

Please pay attention to SIRS Warning Messages

Contact
Lynn Galbraith (08) 9273 6702

lynn.galbraith@scsa.wa.edu.au
dataservices@scsa.wa.edu.au

Schools are asked to be mindful of the error and/or warning messages that may be received when uploading a Student Registration and Demographic File (SRGDG). Error message example one:

1. Error occurred on record 109 (Student: 345678912: Durham, Ailsa Ruby Date of Birth 16/04/2011). This student (Student No 345678912) has previously been identified as the same student with number 34123456. School Curriculum and Standards Authority staff merged this student on the 3/04/2017 and assigned the student the correct number (34123456). Your school would have been contacted to update its records on or soon after this date. As the record is yet to be updated at the school level, this record has failed the verification process.

With over 4000 duplicate records needing to merged in 2017, it is possible you did not receive notification from the Authority of the fact that you were required to change a student number.  The error message above is your advice to change the student number on your system to the correct number as stated in the message. Error message example two:

2. Warning occurred on record: 64 (Student: 23123456: Smith, Susan Erin Date of Birth 06/10/1999). This record has been ignored as the academic year of student with student number 23123456 does not match with the current record. Please contact the School Curriculum and Standards Authority for further assistance.

If the student was earlier this year registered in a different academic year to the one he/she is now in, you need to apply to the Authority to move to the correct academic year.  The deadline for 2017 has passed.  Extraordinary requests must be emailed to dataservices@scsa.wa.edu.au for consideration.  Error message example three:

3. Warning occurred on record: 836 (Student: 23123456: Smith, Susan Erin Date of Birth 06/10/1999). The record of the Student with Student Number 23123456 has the student name different from the current student name, therefore your registration details for this student are ignored. Contact the School Curriculum and Standards Authority to get this changed.

This warning message occurs very regularly, especially when students move to a different school.  This student may have been known as Susan Smith-Jones or Susanne Smith at her previous school, for example.  Any name that does not match exactly what is in SIRS will come back with this warning.  Contact dataservices@scsa.wa.edu.au to request a change in SIRS, or you may need to check the name and change the name on your system. Error message example four:

4. Warning occurred on record: 345 (Student: 345678912: Durham, Ailsa Ruby Date of Birth 16/04/2011). This record has been ignored as you are not defined in SIRS as the Main Provider of the Student. Only the Main Provider can update Student Registration details. If you are the Main Provider of the Student, you will need to contact School Curriculum and Standards Authority to get this changed.

This message generally occurs when a student is registered under the code of 9000 – Department of Education.  Students under 9000 are either on a Notice of Arrangements or listed as a ‘Missing Student’.  If the student is now attending your school, please email dataservices@scsa.wa.edu.au and request the student be transferred to your school.

If you have any queries on any of the other error or warning messages received when uploading a file, please contact dataservices@scsa.wa.edu.au.  Please note emails received with auto-generated responses are not monitored and should be used to direct SIRS related inquiries.


How to Search for WA Student Numbers in SIRS

Contact

Lynn Galbraith (08) 9273 6702
lynn.galbraith@scsa.wa.edu.au
numbers@scsa.wa.edu.au

If a student arrives at your school from another school in Western Australia, or even from overseas/interstate, you have the ability to search in the Student Information Records System (SIRS) for that student’s Western Australian Student Number (WASN) using a surname, given name and date of birth.

All student registrations are recorded in SIRS by the end of March. After this time, you will be able to search for students including the student’s previous school/s. You will know where to send a transfer note, if required.

  1. Hover over Enrolments in the menu bar.
  2. Click on Student Enrolment > Student Maintenance > Find Student Number (see image below).


The Find Student Number directory will appear (see image below). Enter the student’s Family Name, Given Name and Date of Birth.

  1. Click Search.If the information you have entered exactly matches the information in SIRS, you will find a result even if the student is not at your school (see image below).



If the details you have requested are different from the information in SIRS (e.g. date of birth is different, Jackie is spelt as Jacky etc.), no information will be found. In this case, please email numbers@scsa.wa.edu.au and provide the student’s:

  • Family name (Surname)
  • Given Name (First name)
  • Date of Birth
  • Academic Year
  • Previous School (if known).

Troubleshooting: Search WASN

  1. What happens if the requested information does not show?

    Email numbers@scsa.wa.edu.au and provide student name, academic year and date of birth.

  2. What happens when a single year (for example, 2012 to 2012) is entered in the date range?

    Only a result for that year will be returned.

  3. What does it mean when the Department of Education is shown as the student’s main provider?

    It means the student is likely to be under a Notice of Arrangements or may have been on the Whereabouts Unknown List (more likely with Years 7, 8, 9 and 10).

Final dates for Year 12 students to withdraw from courses 2017

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

Schools are reminded of the final dates to withdraw Year 12 students from courses:

  • Friday, 28 July 2017 – final date for withdrawing students from ATAR courses with practical examination components. No changes will be made to student enrolments in these courses after this date
  • Friday, 25 August 2017 – final date for withdrawing students from ATAR courses which do not have practical examination components. No changes will be made to student enrolments in these courses after this date
  • Friday, 25 August 2017 – final date for withdrawing students from General, Foundation, Preliminary and VET industry specific courses. No changes will be made to student enrolments in these courses after this date.

Registration of students on the Student Information Records System (SIRS)

Contact
Lynn Galbraith
(08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

Thank you to all schools for uploading their Student Registration and Demographic (SRGDG) information to SIRS as requested.

To ensure accuracy of data throughout the year, it is imperative that all schools regularly upload their SRGDG to SIRS to allow for transfer of students between schools, the departure of students overseas or interstate and the allocation of student numbers and registration of any newly enrolled students.

A reminder that details of how to register students can be found in the Student Registration Procedures Manual 2017 – Primary Students found at  http://www.scsa.wa.edu.au/__data/assets/pdf_file/0009/349641/Student-Registration-Procedures-Manual-2017-Primary-Students-web-version....pdf with links to assist schools using Integris (RTP), Civica Maze, and Excel.  There is also a Guide to uploading Student Registration and Demographic (SRGDG) file found at http://www.scsa.wa.edu.au/__data/assets/pdf_file/0004/349636/GUIDE-TO-UPLOADING-STUDENT-REGISTRATION-AND-DEMOGRAPHIC-FILE.pdf and some online training videos found at http://www.scsa.wa.edu.au/sirs-info/primary-schools.

With a large number of students now registered with their Western Australian Student Number (WASN), it is imperative that this number remains with the student throughout their school life. Schools need to recognise the importance of the WASN to avoid duplication of records and maintain continuity of student data.

Schools where most students already have a WASN and new students have enrolled who require a number, please check first using the ‘Search for WASN’ process – explained in this Circular. If you cannot locate a number please contact numbers@scsa.wa.edu.au and give details of the student’s legal surname, legal first name, date of birth and academic year.  It is also useful to include your school code in any correspondence with the Authority.

If you are registering all your students for the first time, please send a spreadsheet of the student information to numbers@scsa.wa.edu.au, and include legal surname, legal first name and date of birth.  We will then check to see if any of the students have a WASN already and advise you of this number, and if not, we will issue batches of numbers which you can import into your database/system prior to uploading the SRGDG to the Authority.


Ongoing registration of students on the Student Information Records System (SIRS)

Contact
Lynn Galbraith
(08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

Thank you to all schools for uploading their Student Registration and Demographic (SRGDG) information to SIRS as requested.

To ensure accuracy of data throughout the year, it is imperative that all schools regularly upload their SRGDG to SIRS to allow for transfer of students between schools, the departure of students overseas or interstate and the allocation of student numbers and registration of any newly enrolled students.

A reminder that details of how to register students can be found in the Student Registration Procedures Manual 2017 – Primary Students found at  http://www.scsa.wa.edu.au/__data/assets/pdf_file/0009/349641/Student-Registration-Procedures-Manual-2017-Primary-Students-web-version....pdf with links to assist schools using Integris (RTP), Civica Maze, and Excel.  There is also a Guide to uploading Student Registration and Demographic (SRGDG) file found at http://www.scsa.wa.edu.au/__data/assets/pdf_file/0004/349636/GUIDE-TO-UPLOADING-STUDENT-REGISTRATION-AND-DEMOGRAPHIC-FILE.pdf and some online training videos found at http://www.scsa.wa.edu.au/sirs-info/primary-schools.

With a large number of students now registered with their Western Australian Student Number (WASN), it is imperative that this number remains with the student throughout their school life. Schools need to recognise the importance of the WASN to avoid duplication of records and maintain continuity of student data.

Schools where most students already have a WASN and new students have enrolled who require a number, please check first using the ‘Search for WASN’ process – explained in this Circular. If you cannot locate a number please contact numbers@scsa.wa.edu.au and give details of the student’s legal surname, legal first name, date of birth and academic year.  It is also useful to include your school code in any correspondence with the Authority.

If you are registering all your students for the first time, please send a spreadsheet of the student information to numbers@scsa.wa.edu.au, and include legal surname, legal first name and date of birth.  We will then check to see if any of the students have a WASN already and advise you of this number, and if not, we will issue batches of numbers which you can import into your database/system prior to uploading the SRGDG to the Authority.


Extension for completing the online Student Declaration and Permission submission

Contact
Kerry Tarrant (08) 9273 6770
kerry.tarrant@scsa.wa.edu.au

Thank you to schools whose students have submitted the online Student Declaration and Permission at: https://www.wace.wa.edu.au. Many students have not completed the process and the Authority has extended the final date for submissions to Thursday, 17 August 2017.

Students can access the submission page at: https://www.wace.wa.edu.au.

Information for teachers can be found at: http://senior-secondary.scsa.wa.edu.au/the-wace/student-declaration.  

The following students are required to complete the online Student Declaration and Permission:

  • all Year 12 students
  • Year 11 students who are studying ATAR Units 3 and 4 and sitting the 2017 ATAR course examinations
  • Year 10 students who have been given approval to study ATAR Units 3 and 4 and sit the 2017 ATAR course examinations.

Failure to complete the submission process may impact schools with students who:

  • may win an award (including students who are not sitting ATAR course examinations) and who have not indicated their preference to have/not have their name published in the media
  • are unaware of the requirements for achieving the WACE.

Schools are requested to ensure all students complete the submission process by the extended deadline of Thursday, 17 August 2017.

Schools can monitor which students have completed the online Student Declaration and Permission via the report CSE058 – Student Release Choices by Provider.

The pathway to the report is: Reports > Other reports > Report type: Students, Report: CSE058.

The Authority appreciates your assistance in obtaining this important information.

WACE Year 11 equivalence – clarification of rules

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

Schools may enrol a student into Year 12 if they consider that studies completed elsewhere indicate the student has achieved the equivalent of Year 11 studies. To gain recognition of a student’s prior studies, schools are to complete the Year 11 equivalent studies for a Western Australian Certificate of Education (WACE) form that is available on the Authority website at: http://www.scsa.wa.edu.au/forms/forms.

If the student successfully meets the WACE requirements, recognition will be given for having achieved the equivalent of one year or one semester of senior secondary studies (Year 11) overseas, interstate or through training. Schools can access the School Information Records System (SIRS) to identify students who have been awarded block credit for Year 11 studies at: https://sirs.scsa.wa.edu.au.

Clarification of requirements to achieve the WACE

Details about subsequent achievement in Year 11 and Year 12 that is required to achieve the WACE are available on pages 95 and 96 of the WACE Manual 2017. Themanual is available on the Authority website at: http://www.scsa.wa.edu.au/internet/Publications/WACE_Manual.

However, there needs to be further clarification around the minimum number of Year 12 units required to meet the WACE.  The revised details are listed below and have been indicated in red text .

To achieve a WACE using the full-year block credit for Year 11, the student must, in Year 12:

  • complete at least four Year 12 ATAR courses or complete a Certificate II (or higher)* VET qualification
  • meet the assessment requirements in at least 10 Year 12 units (up to a maximum of four Year 12 units may be substituted by VET qualifications and endorsed programs). A student may choose to substitute units with only VET qualifications (up to a total of four units); or with only endorsed programs (up to a total of two units); or with a combination of VET qualifications and endorsed programs (up to a total of four units but with a maximum of two units with endorsed programs).
  • achieve a minimum of six C grades (or equivalent) in Year 12 units
  • demonstrate the literacy and numeracy standard
  • complete a pair of Year 12 units from WACE English courses (English, Literature or English as Additional Language or Dialect)
  • complete a pair of Year 12 WACE course units from both List A and List B.

*The partial completion of a Certificate III or higher may be awarded unit equivalence if specific criteria are met (see sub-section 4.6.3 of the WACE Manual 2017).

For a student to be able to use a semester block credit for Year 11 towards the achievement of the WACE, the student must, over Year 11 and Year 12:

  • complete at least four Year 12 ATAR courses or complete a Certificate II (or higher)* VET qualification
  • meet the assessment requirements in at least 15 units (including a minimum of ten Year 12 units) (up to a maximum of two Year 11 and four Year 12 units may be substituted by VET qualifications and endorsed programs). A student may choose to substitute units with only VET qualifications (up to a total of six units); or with only endorsed programs (up to a total of three units); or with a combination of VET qualifications and endorsed programs (up to a total of six units but with a maximum of three units with endorsed programs).
  • achieve a minimum of 12 C grades in units with at least six (or the equivalent) being achieved in Year 12 units
  • demonstrate the literacy and numeracy standard
  • complete three different units from WACE English courses (English, Literature or English as Additional Language or Dialect), including a pair of Year 12 units
  • complete a pair of Year 12 WACE course units from both List A and List B.

*The partial completion of a Certificate III or higher may be awarded unit equivalence if specific criteria are met (see sub-section 4.6.3 of the WACE Manual 2017).


Courses

Minor correction to Business Management and Enterprise ATAR Unit 2 and General Unit 4 syllabuses

Contact
Gabby Raggio
(08) 9273 6306
gabby.raggio@scsa.wa.edu.au

Teachers of Business Management and Enterprise are advised that the following content has been corrected in the syllabus:

ATAR Unit 2

Previous version

New version

Political and legal, economic, socio-cultural and technological (PEST)

  • intent   and purpose of the Equal Employment Opportunity (EEO) Act 1987
    • responsibility of an employer within the EEO Act 1987
    • responsibility of an employee within the EEO Act 1987

Political and legal, economic, socio-cultural and technological (PEST)

  • intent and purpose of the Equal Opportunity Act 1984 (WA)
  • employee protections at work as provided by the Fair Work Act 2009

General Unit 4

Previous version

New version

Political and legal, economic, socio-cultural and technological (PEST)

  • intent and purpose of the Equal Employment   Opportunity (EEO) Act 1987
    • responsibility of an employer within the EEO Act 1987

Political and legal, economic, socio-cultural and technological (PEST)

  • employee protections at work as provided by the Fair Work Act 2009

Teachers may find the following links useful to assist in making these changes

The updated syllabuses are identified with the following document numbers on the inside cover:

  • Year 11 ATAR – 2013/38617v4
  • Year 12 General – 2013/44148v3.

The sample course outlines have been updated to reflect these changes.


Enrolment process for WACE Language courses in 2018

Contact
Hanneke Rekelhof
(08) 9273 6724
hanneke.rekelhof@scsa.wa.edu.au
languagesenrolment@scsa.wa.edu.au

WACE Language courses in 2018:

  • Chinese (Second language, Background language, First language)
  • French (Second language, Background language)
  • German (Second language, Background language)
  • Indonesian (Second language, Background language, First language
  • Italian (Second language, Background language
  • Japanese (Second language, Background language, First language).

An Application for permission to enrol in a WACE Language course in 2018must be completed by all students intending to study Year 11 or Year 12 WACE Language course units in 2018. Students who have previously applied are not required to submit a new application, unless a change in their circumstances means a new application will need to be considered for 2018.

The application is available on the School Curriculum and Standards Authority website at http://senior-secondary.scsa.wa.edu.au/syllabus-and-support-materials/languages. A checklist and information on how to complete the statutory declaration can be found there as well.

Schools must submit applications to the Authority by:

  • 28 July 2017,or earlier if they start the 2018 school year in Term 4, 2017
  • 25 August 2017,or earlier if they start the 2018 school year in Term 1, 2018.

Schools are requested to submit completed applications promptly and address them to: Administrative Assistant – Languages Enrolment, PO Box 816, CANNINGTON WA 6809.

Incomplete applications will be returned to the school for completion and resubmission.


After the due date, applications will only be accepted for new students within two weeks of the student enrolling at the school.


Music ATAR course practical (performance) examination and alternative instruments

Contact
Jane Alderson
(08) 9273 6756
jane.alderson@scsa.wa.edu.au

The School Curriculum and Standards Authority advises that the option to be examined on an alternative instrument in the Music ATAR Practical (Performance) examinations will no longer be available. Given that the application and approval process occurs two years prior to the examination, this policy effectively comes into play this year, but will take effect in 2019. There were no applications for alternative instruments this year for the 2019 examinations, so no students will be affected. All candidates that have been granted permission to be examined on an alternative instrument in the 2017 and 2018 ATAR Music Practical (Performance) examinations will still be permitted to do so.

The only instruments that will be examined by the Authority for the Music ATAR Practical (Performance) examinations will be those identified in the ATAR Year 11 and 12 Resource Package for Practical component under Support Materials: Practical component. The instruments included in the list all have recognised examination syllabi and recommended repertoire, sufficient numbers of viable markers, and all provide candidates with the opportunity for continued study at tertiary level in Western Australian universities.

List of instruments approved for the 2019 Music ATAR course practical examination

Western Art Music

Wind Instruments

Flute

Clarinet

Bass Clarinet

Oboe

Bassoon

Saxophone

Brass Instruments

Horn

Trumpet

Trombone/Bass

Trombone/Euphonium

Tuba

Percussion/Drum Set

 

String Instruments

Violin

Viola

Violoncello

Double Bass

Harp – Pedal Harp

Harp –  Non-Pedal Harp

Classical Guitar

Keyboard

Pianoforte

Harpsichord

Organ

Voice

 

Jazz

Wind Instruments

Flute

Clarinet

Saxophone

Brass Instruments

Trumpet

Trombone

Percussion/Drum Set

 

String Instruments

Guitar

Jazz Electric Bass Guitar

Jazz Double Bass

Piano/Keyboard

 

Voice

 

Contemporary

Percussion/Drum Set

 

String Instruments

Guitar

Bass

 

Piano/Keyboard

 

Voice

 

Music Theatre

Voice


Minor amendments to syllabuses with incorrect references to investigation requirements

Contact
Graeme Quelch
(08) 9273 6758
Graeme.Quelch@scsa.wa.edu.au

Teachers should note the removal of references under School-based assessment to investigation assessment types being addressed only once in a teaching and learning program. For example, ‘In the assessment outline for the pair of units, each assessment type must be included at least twice, except Investigation, which must be included at least once’ will now read ‘In the assessment outline for the pair of units, each assessment type must be included at least twice.’

Courses with updated syllabuses published on the relevant course pages:

  • Career and Enterprise ATAR Year 11
  • Career and Enterprise ATAR Year 12
  • Career and Enterprise General Year 11
  • Human Biology ATAR Year 11
  • Human Biology ATAR Year 12
  • Integrated Science ATAR Year 11
  • Integrated Science ATAR Year 12
  • Integrated Science General Year 11
  • Outdoor Education ATAR Year 11
  • Physical Education ATAR Year 11
  • Psychology ATAR Year 11
  • Religion and Life ATAR Year 11
  • Religion and Life ATAR Year 12.

Examinations

Consequences of not sitting examinations in 2017

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

Schools are reminded that students who are enrolled in a Year 12 ATAR course pair of units are required to sit the ATAR course examination. There are both written and practical examinations for some ATAR courses.

From 2017, students who do not sit an ATAR course examination and do not have an approved sickness/misadventure application for that course, will not have the grades for the pair of units completed in that year contribute to the calculation of the Western Australian Certificate of Education (WACE).

This means, the grades for the ATAR Year 12 course will not contribute to the:

  • completion of a minimum of 20 units, including 10 Year 12 units
  • completion of at least one pair of Year 12 units from an English course (if the ATAR Year 12 course was either English, Literature or English as an Additional Language or Dialect)
  • completion of one pair of Year 12 units from List A (arts/languages/social sciences) or List B (mathematics/science/technology) {depending on the list of the ATAR Year 12 course}
  • achievement of at least 14 C grades or higher, including at least six C grades in Year 12 units
  • completion of at least four Year 12 ATAR courses.

Previously, the grades for the pair of units completed in that year did not contribute to meeting the achievement standard, but they could count in the breadth and depth requirement. This is no longer the case.

Students who do not sit the ATAR course examination will not have a course mark or grade recorded on their Western Australian Statement of Student Achievement (WASSA), nor will they receive an ATAR course report.

As a consequence, a student may not meet the requirements to receive a WACE.

The Authority advises consultation with students who may be enrolled in ATAR course/s but who are not requiring an ATAR to confirm that they must sit the examination for that course for it to contribute to their WACE.


Japanese: Second Language 2017 ATAR Course Practical (oral) examination Part B clarification

Contact
Barclay Jones (08) 9273 6767
barclay.jones@scsa.wa.edu.au
Lisa Djangara (08) 9273 6382
lisa.djanegara@scsa.wa.edu.au

In Part B of the Japanese: Second Language ATAR course practical (oral) examination, candidates have up to 60 seconds to introduce briefly the stimulus in Japanese and state the learning context and topic from the syllabus to which they are relating it.

The purpose of this brief introduction of stimulus is to allow the marker to identify the relevant learning context and topic and to start the discussion. No marks are awarded in the marking key for the brief introduction.

As a clarification, the Japanese: Second Language ATAR course Practical (oral) marking key 2017 enables an assessment of the discussion prompted by the stimulus and does not allow for an assessment of the brief introduction of the stimulus by the candidate.

As a reminder, teachers and students should be familiar with the Japanese: Second Language ATAR course Practical (oral) examination requirements document and the Practical (oral) marking key 2017.


2017 ATAR course examination timetables available online

Contact
Jenny Morup (08) 9273 6377
jenny.morup@scsa.wa.edu.au

The 2017 ATAR course examination written and practical timetables can be accessed via the Authority website at
http://senior-secondary.scsa.wa.edu.au/assessment/examinations/examination-timetables.

The 2017 ATAR course written examinations will be held from Wednesday, 1 November to Tuesday, 21 November.

From Friday, 8 September 2017 schools will be able to download each of their student’s Personalised examination timetable from the Student Information Records System (SIRS) showing the date, time and location of each examination in which they are enrolled.

Candidates will be able to download a copy of their Personalised examination timetable from: https://wace.wa.edu.au.


Update to Examination design brief for Ancient History, Geography, Integrated Science and Politics and Law

Contact
Mandy Hudson
(08) 9273 6755
Mandy.Hudson@scsa.wa.edu.au

Graeme Quelch (08) 9273 6758
Grame.Quelch@scsa.wa.edu.au

Please note the following summary of changes to four course Examination design briefs effective from the beginning of 2018:

Course

Summary of changes

Ancient History

Added reference to Section 2 ‘of the elective they have studied in response to the question’.

Geography

Replaced reference under Special Items ‘… approved for use in the ATAR course examinations’ and removal of ‘mathomat’ from the list.

Integrated Science

Replaced reference under Special Items ‘… approved for use in the ATAR course examinations’ and removal of reference to ‘Provided by the supervisor’ from the Examination design brief overview.

Politics and Law

Added ‘Suggested working time: 50 minutes’ for Part A: Unit 3 and changed ‘Suggested working time’ under Part B: Unit 4 to 50 minutes to allocate equal working time between Part A and Part B.


Vocational Education and Training (VET)

Reporting VET achievements in SIRS – troubleshooting guide

Contact
Jessica Wright (08) 9273 6752
jessica.wright@scsa.wa.edu.au

The following troubleshooting guidefor Reporting VET achievements in SIRS found via http://senior-secondary.scsa.wa.edu.au/vet/vet-info-all-schools provides instruction on how to manage changes to VET qualifications, units of competency, RTO codes or where a unit of competency is recorded against more than one qualification.


Student enrolments in VET units of competency and endorsed programs

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

Schools are reminded that Year 10 and Year 11 student enrolments in VET and Year 10 to Year 12 student enrolments in endorsed programs must be uploaded into the Student Information Records System (SIRS) as soon as possible, but not later than Thursday, 10 August 2017.

Schools need to ensure that they receive the correct enrolment information from registered training organisations (RTOs) relating to their students’ enrolments in units of competency and qualifications. It is important that schools acquire the appropriate documentation from the RTO to confirm enrolments before submitting the data to the Authority. This will ensure that accurate information is uploaded into SIRS to avoid issues at the time of providing student achievement reports.

Provision of VET and endorsed program enrolments

The following sectionsof the Data Procedures Manual 2017 provide instructions relating to required actions (extracting data of students enrolled in VET units of competency or endorsed programs, uploading the enrolments into SIRS and verifying these enrolments in SIRS):            

Section

Details relating to enrolments

13.1.2

RTP (Reporting to Parents) instructions for extracting:

  • VET   units of competency enrolment
  • endorsed   program enrolment

13.1.1

Civica – MAZE instructions for extracting data for students enrolled in VET units of competency and endorsed programs

5.6

Excel instructions for creating a CSV file for student enrolments in:

  • units   of competency delivered as VET credit transfer
  • units   of competency where the competencies have been integrated into VET Industry   Specific courses
  • endorsed   programs

13.1.4

Synergetic instructions for extracting data of students enrolled in:

  • VET   units of competency
  • endorsed   programs

5.8

SIRS instructions for uploading student enrolments

10

SIRS reports available to schools

This information is available on the Authority website at:
http://www.scsa.wa.edu.au/publications/data-procedures-manual.

There are two important notes about which schools need to be aware.

  1. The VET Unique Student Identifier (USI) is optional in the VET enrolment file (ENVET).  However, it is required for units of competency and qualifications to be listed on the Western Australian Statement of Student Achievement (WASSA) and to contribute towards meeting the WACE requirements when reporting achievements through the RSVET and RSQUAL. If assistance is required regarding the USI, it is suggested that schools contact the Western Australian Department of Training and Workforce Development at usi@dtwd.wa.gov.au or refer to the USI help centre at www.usi.gov.au, by phone on 13 38 73 or via email at usi@industry.gov.au.
  2. Schools delivering VET that is integrated into a VET industry specific course must enrol the students in the units of competency as VET integrated in the ENVET file. Students who meet VET industry specific course requirements can achieve course unit credit towards a WACE.  Further information relating to course credit allocation and WACE credit allocation can be found at http://senior-secondary.scsa.wa.edu.au/vet/vet-industry-specific.

2017 Awards for Outstanding Achievement in VET

Contact
Angela Kiely (08) 9273 6751
angela.kiely@scsa.wa.edu.au

Nominations for the 2017 VET Awards will open from the Friday, 30 June 2017 until Monday, 4 September 2017 (4:30pm). The online SIRS VET Awards nomination form can be accessed via the following link: https://sirs.scsa.wa.edu.au/scsaform/vetnominationform using your usual username and password for SIRS.

Please note: The online SIRS VET Awards nomination form will only be available between 30 June and 4 September.

For a detailed description on eligibility criteria and advice on the application and selection processes, download the 2017 VET Awards Nomination Kit from the following link:

http://senior-secondary.scsa.wa.edu.au/certification/exhibitions-and-awards.

The online SIRS VET Awards nomination form will only display students who meet the initial eligibility criteria therefore it is a requirement that VET and ADWPL enrolments for the student being nominated have been successfully uploaded in SIRS prior to commencing the online nomination process.


Re-accreditation of WA accredited courses in Building and Construction

Contact
Angela Kiely (08) 9273 6751
angela. kiely@scsa.wa.edu.au

The following accredited courses have been re-accredited for the period 11 May 2017 to 31 May 2022:

  • 52824WA Certificate II in Building and Construction (Pathway – Trades*) and
  • 52825WA Certificate II in Building and Construction (Pathway – Para Professional).

*The units of competency within the trade based qualification have been updated to reflect the current Construction Training Package.

The existing qualification codes are accredited until 30 May 2017. These are 52443WA Certificate II in Building and Construction (Pathway – Trades) and 52642WA Certificate II in Building and Construction (Pathway – Para Professional) after which the new codes will be used.

Refer to the troubleshooting guidefor Reporting VET achievements in SIRS found via http://wace1516.scsa.wa.edu.au/vet/vet-info-all-schools for instruction on how to manage changes to VET qualifications, units of competency, RTO codes or where a unit of competency is recorded against more than one qualification.

The updated VET industry specific course codes summary 2017-18 can be found via http://senior-secondary.scsa.wa.edu.au/syllabus-and-support-materials/vet-industry-specific.


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