Registration of student on SIRS in 2023

Contact
Data Services (08) 9273 6344
dataservices@scsa.wa.edu.au

Schools and other education providers are reminded that in 2023, NAPLAN tests will be conducted from Wednesday 15 March to Monday, 27 March 2023 (instead of being administered in May, as was the case in 2022).

Therefore, schools must ensure that all registration uploads for students in Year 3, 5, 7 and 9 must be completed by Friday, 24 February 2023. There will not be an opportunity for school data to be transferred to the NAPLAN platform beyond this date.

Please also note the following important dates for the upload of student registration and demographic information to the Student Information Records System (SIRS) in 2023.

Thursday, 9 February 2023

• Initial 2023 registration and demographic information for Years 10–12 students (required for Online Literacy and Numeracy Assessment (OLNA) student lists and password generation (via SRGDG file).
• Initial 2023 registration and demographic information for students in Years 3, 5, 7 and 9 (required for National Assessment Program for Literacy and Numeracy (NAPLAN) (via SRGDG file).
• Initial 2023 registration information for all teachers where students attend schools using Brightpath (via THREG file).

Thursday, 30 March 2023

• Registration and demographic information for all remaining Kindergarten – Year 8 students other than those listed above is due to be uploaded by Thursday, 30 March 2023.

Updates to registration and demographic information should be uploaded into SIRS on a regular basis for the remainder of the year.

Details of how to register students are provided in the Data Procedures Manual with links to assist schools using various school databases. There is also a separate Student Registration Procedures Manual to assist primary schools with creating and uploading their Student Registration and Demographic File (SRGDG).

Schools are requested to include their school code in any correspondence.

2023 Term Calendar availability

Contact
Jenny Offer(08) 9273 6313
Jenny.Offer@scsa.wa.edu.au

The 2023 Term Calendar is available on the School Curriculum and Standards Authority website at three locations:

• https://www.scsa.wa.edu.au/publications/activities-schedule
• https://k10outline.scsa.wa.edu.au/home/resources/activities-schedule
• https://senior-secondary.scsa.wa.edu.au/further-resources/activities-schedule.

The Term Calendar is based on the Activities Schedule.

The Outlook calendar will be available to download on a term-by-term basis. Any updates to the Activities Schedule will be noted in the Circular and replicated in new versions of the calendar.

Collection of other than Year 12 students’ achievement data – 2022

Contact
Kerry Tarrant (08) 9273 6770
Kerry.Tarrant@scsa.wa.edu.au

Schools are reminded that other than Year 12 achievement data is due to the School Curriculum and Standards Authority (Authority) by Thursday, 8 December 2022 as per the 2022 Activities Schedule.

Information about collecting achievement data was emailed to schools on Wednesday,
26 October 2022.

Schools will need to provide the achievement data for:

• Year 11 students enrolled in ATAR, General, Foundation, Preliminary and VET Industry specific courses
• Year 10 and Year 11 students studying VET qualifications, VET units of competency and endorsed programs.

Please check you have no missing achievements by running the CSE009 – Missing achievements by provider report in the Student Information Record System (SIRS). This report lists students and their enrolments in course units, endorsed programs and units of competency for which no results have been submitted.

The pathway to this report is: Reports > Other reports > Report type: Missing achievements > Report: CSE009 – Missing achievements by provider.

The importance of uploading the RSQUAL file for WACE Certification

Contact
Kerry Tarrant (08) 9273 6770
Kerry.Tarrant@scsa.wa.edu.au

Schools are reminded of the importance of ensuring the VET Qualification Results (RSQUAL) file is uploaded to the Student Information Records System (SIRS) database at the end of each calendar year. The information in the RSQUAL file is used to allocate unit credit towards the Western Australian Certificate of Education (WACE) and to determine that a student has met the Certificate II or higher requirement.

Please note: The RSQUAL file must only be uploaded once the school has received written verification from the Registered Training Organisation (RTO) that the student has achieved the qualification.

It is also important for schools to ensure that the RSQUAL file processes successfully to SIRS and any error messages are resolved before due dates, as outlined in the 2022 Activities Schedule. This publication is available on the School Curriculum and Standards Authority website at https://scsa.wa.edu.au/publications/activities-schedule. If a student does not have the correct number of units of competency linked to a qualification in SIRS the RSQUAL will not upload successfully.

Failure to upload this file may result in students not achieving their WACE and may therefore be considered not eligible for first round offers for entry into university and TAFE courses.

If there are errors in student achievement data after the deadlines that are a result of the school providing incorrect or incomplete data, the school will be charged a fee for updating the data.

Schools are also reminded that if the RSQUAL is not uploaded at the end of that year for Year 11 students who have completed a qualification this may also prevent students from achieving their WACE in the following year.

The RSQUAL file should be uploaded at the conclusion of the year that the student completes the full qualification (whether that be Year 10, 11 or 12).

Schools should check that the qualification has been recorded correctly by running the report
CSE007 – VET qualifications achieved in full. The pathway to this report is: Reports > Other Reports > Report type: Achievements > Report: CSE007.

More detailed information about the RSQUAL file is provided in Section 8.6.5 of the Data Procedures Manual 2022. This publication is available on the Authority website at https://www.scsa.wa.edu.au/publications/data-procedures-manual.

Links are provided to database-specific software programs in Section 12 of the Data Procedures Manual 2022 using the above link.

Pre-primary to Year 10 Achievements Collection

Contact
Perpetua Joseph (08) 9273 6786
Perpetua.Joseph@scsa.wa.edu.au
srms@scsa.wa.edu.au

Over the past few years, the School Curriculum and Standards Authority (the Authority) has been communicating to schools through the Roadshow and circulars about the impending collection of P–10 achievements, which should commence by end of 2023 and beginning of 2024.

The Authority has been working with the software developers at the Department of Education Western Australia and the Catholic Education Western Australia to set up a system level collection of P–10 achievements data.

During this year, we have conducted a trial of some system/sector-level P–10 achievements data and will continue the trial into 2023, which will also include an ongoing trial with independent schools.  This trial will allow us to further enhance the collection process and refine the missing achievements reports before implementation of the module at the end of 2023 and beginning of 2024.

A newsletter to all P¬–10 school principals was sent out on Wednesday, 26 October 2022 regarding the P¬–10 Achievement collection. This newsletter is available at  https://www.scsa.wa.edu.au/sirs-and-srms-info/srms-information/newsletters.

The P–10 Achievements resources are available on our website at:
https://scsa.wa.edu.au/sirs-and-srms-info/srms-information/pre-primary-to-year-10-achievements-collection.
Kindly email srms@scsa.wa.edu.au for any queries/clarifications.

Applications for NAPLAN writing marking 2023

Contact
Kelsie Barnsby (08) 9273 6716
Lisa Rosenthal (08) 9442 9463
naplan@scsa.wa.edu.au

NAPLAN 2023 will take place in Term 1 (15–27 March 2023). The School Curriculum and Standards Authority is seeking applications from new and experienced markers to join the NAPLAN writing marking team. Marking will take place from 22 March to 22 April (expected finish date) with a break over the Easter long weekend and with flexibility for marking over the school holidays.

Further information and the online application can be found at:
https://k10outline.scsa.wa.edu.au/home/assessment/testing/naplan/markers.

Feel free to distribute to interested parties the URL and information poster from the website:
https://k10outline.scsa.wa.edu.au/home/assessment/testing/naplan/markers/NAPLAN-marking-application-poster_interactive.PDF.